Job Description
To provide operational and administrative support to the Procurement function by ensuring the efficient, accurate, and compli ant execution of procurement activities.
Skill Requirements
- Secondary Degree or Diploma in relevant field is preferred.
- Written and Spoken Arabic is essential English is preferred
- 1 – 3 years of relevant experience
- Prior experience in a similar environment
Responsibilities
- Reviews purchase requisitions to ensure accuracy, completeness, and compliance with procurement policies.
- Coordinates with end users to clarify procurement requirements and specifications.
- Assists Procurement Specialists in processing procurement requests in accordance with approved policies, procedures, and delegated authorities.
- Supports the implementation and monitoring of procurement controls to ensure compliance with organizational policies and regulatory requirements.
- Prepares and maintains procurement records and documentation required for Internal Audit, Risk, and Compliance reviews.
- Tracks procurement requests and maintain accurate procurement status reports and records.
- Prepares payment requests and coordinate with Finance and end users to facilitate invoice processing and timely payment approvals.
- Assists in identifying and sourcing potential suppliers for routine procurement requirements.
- Maintains and regularly updates supplier databases, records, and the supplier master file.
- Maintains the item master list, ensuring data accuracy and consistency.
- Organizes and maintains procurement files, including contracts, quotations, purchase orders, and supporting documentation.
- Maintains procurement trackers, logs, and reporting tools to support procurement activities.
- Supports supplier master data maintenance, validation, and data cleansing initiatives.
- Assists with supplier registration, prequalification, onboarding, and vendor documentation processes.
- Follows up with suppliers regarding quotations, deliveries, invoices, and outstanding procurement requirements.
- Monitors open Purchase Orders (POs) and ensure timely completion and closure of procurement transactions.